Lean Specification Document
AP Invoices on Hold
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Document Identification |
RPT_AP_1 |
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Document Name | AP Invoices on
Hold |
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Project Name | |
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Client | |
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Document Author | |
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Document Version |
1.0 |
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Document Status |
<Draft > |
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Date Released |
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Document Edit History
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Version |
Date |
Additions/Modifications |
Prepared/Revised by |
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1.0 |
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1.1 |
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Document Review History
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Comments |
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Distribution of Final Document
The
following people are designated recipients of the final version of this
document:
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Name |
Organization/Title |
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Sign-off of Lean Spec
Lean spec
design details and requirements have been signed off by:
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Date |
Name |
Organization/Title |
Comments |
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1.2 Report
Description and Overview
2.6 Configuration
Prerequisites
3.1 Overview
– Technical Design
3.2 Detailed
Technical Design and Data Flow
3.6 Custom/Customized
Component List
3.7 Additional
Technical Information
1
Introduction
1.1
Purpose
This document specifies the details of an OTBI report to
track AP Invoices on Hold which are Hold Invoices in Cloud Payables. There is
no ‘out of the box’ reports in Oracle Cloud to extract Hold Invoices in excel
format.
1.2
Report
Description and Overview
·
AP Invoices on Hold OTBI report should capture all AP
Invoices on Hold
·
Report should capture AP Invoices on Hold.
·
Report output should be in excel format
·
The user should have the ability to run the report with
multiple parameters
o
For a Invoice date range
o
For a single Invoice or all Invoices
2
Functional design
2.1
Report
Details
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Report
Name |
AP
Invoices on Hold |
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Reporting
Tool (BI Publisher/OTBI/FRS) |
OTBI |
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Report
Path |
<TBD> |
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Data
Source |
Oracle Cloud Payables |
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Full
Extract / Changes Only |
NA |
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Report Schedule |
Ad- Hoc Basis |
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Distribution List |
NA |
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File Name |
AP
Invoices on Hold |
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Output
Format |
XLSX |
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Department
Owner |
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Estimated number of records |
<TBD> |
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Additional Comments |
NA |
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PII/Confidential Data |
NA |
2.2
Data
Selection Criteria
·
Select all AP Invoices on Hold
· Group Invoices on Hold by Supplier
· Sort data by Invoice on Hold date in descending order
2.3
Assumptions
·
This report should only capture AP Invoices
which are in Hold of the run date.
·
Unhold Invoices should not be
captured in this report.
2.4
Launch
Parameters
· Invoice Date From/To: (Optional)
· Invoice From/To: (Optional)
2.5
Data
Mapping
Fields required on Invoices on Hold OTBI
report.
2.5.2
Totals/Breaks
·
NA
2.6
Configuration
Prerequisites
· NA
2.7
Dependencies
·
NA
2.8
Sample
Report
Legacy sample output:
2.9
Security
Considerations
Below role and security access
should be assigned to the business user to access the report.
·
Role: Accounts Payable Manager
·
Data Access set:
Level: Business Unit
Value 'DeKalb County'
3
Technical design
3.1
Overview
– Technical Design
<Yet to be
updated by Tech Team>
<Explain a high-level technical
design/architecture about how this requirement will be developed in ERP Cloud.
This should cover a high-level overview of key design elements, (such as tool
used to develop integration/report (BIP, OTBI, FRS etc.), any middleware, any component
external to ERP Cloud etc.)>
3.2
Detailed
Technical Design
and Data Flow
<Yet to be
updated by Tech Team>
· Explain a detailed design of how the technical object
will be developed. This should cover a detailed description of all design elements,
(such as tool used to develop integration/report( BIP, OTBI, FRS etc., any
middleware, any component external to ERP Cloud etc.), how the data flows
between them and any key technical considerations.
· Bullet points are recommended.
·
A flow/architecture diagram is recommended in case of
complex integration/report design.
3.3
Report
Design
<Provide details related to the
integration/report>
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Integration/Report Design |
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Integration/Report Name |
<Name
of the integration/report as in ERP Cloud> |
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Type |
Inbound N/A – (E.g. reports) |
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Tool |
OTBI BIP FRS Inbound Tool <please specify> REST Services Others <please specify> |
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Data Source |
ERP Cloud Custom Report <Insert Report Name> Web Service <insert WWS name or external
web service> File Inbound into Oracle <insert inbound
source and file name> |
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Transformation |
Doc Transformation eText None <Any other – please mention> |
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Delivery / Retrieval Service/ File
Handling |
<Mention how the output/input
file will be processed, transferred, file destinations> |
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Output/Inbound Filename |
Name of the output file. Mention applicable file
extensions, such as .txt, .pdf etc. Mention any sequence of date/time
format needed in file name, E.g., INT01_MMDD.vv |
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File Format |
<Mention the format of the
output file> |
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Field Delimiter |
<Delimiter of the fields in the
file, E.g., comma, Tab, Fixed Length etc.> |
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Compression/Encryption |
Please mention any compression
(Zip etc.) or encryption needed of the output file. |
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Archiving Options |
Number of days saved in directory |
3.4
Sample
Report
<Yet to be
updated by Tech Team>
<Please
attach a sample interface file or sample report. Ensure to remove confidential
data>
3.5
Custom/Customized
Component List
Cover
components such as:
·
OTBI Subject Area
·
BIP Report Name
·
Template Name
·
Data Model Name
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Component Name |
Component Type |
Purpose |
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3.6
Additional
Technical Information
<Yet to be
updated by Tech Team>
·
Mention details of any technical development/tools/components
which are part of this report, but not covered in previous sections
3.7
Error
Handling
<Yet to be
updated by Tech Team>
·
Mention details of how program errors will be handled.
·
Capture details of any error report or log file needed.
·
Mention exceptions and acceptable errors based on agreed upon
assumptions.
3.8
Launch
Parameters
<Yet to be
updated by Tech Team>
4
Test Scenarios
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Scenario |
Expected Result |
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Report is run
for a specific date/date range |
Excel output
shows all Hold Invoices for the given date/date range. |
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Report is run for all suppliers |
Excel output shows all Hold Invoices
for all suppliers. |
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Report is run for a single
supplier |
Excel output shows all Hold
Invoices for the given supplier. |
5
Open Decision Items
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Date Reported |
Status |
Question |
Answer |
Due Date |
Responsible Party |
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