Oracle Fusion Expense Notes

 

Oracle Fusion Expense Notes
Setups
1. Configure Expenses System Options										Task	Manage Expenses System Options
2. Create Expense Report Templates										Task	Manage Expense Report Templates
3. Create New User										Task	Manage Users
4. Create Employee/Supervisor Relationship										Task	Manage Users			>>	In this task at Employment Information add manager to the current user.
5. Provide Default Suspense Account										Task
6. Create Approval Rules										Task	Manage Approval Groups,
	*Search "FinExmWorkflowExpense Approval".										Manage Expense Approval Rules
7. Assign Roles to User										Task
8. Provide Data Access Set to Business Unit										Task	Manage Data Access Set Data Access for Users
9. Configure Expense Fields by Category (Optional)										Task	Manage Expense Fields by Category
10. Configure Policies by Expense Category (Optional)										Task	Manage Policies by Expense Category
11. Configure Profile Options (Optional)										Task	Manage Profile Options
12. Provide Administrator Profile Values (Optional)										Task	Manage Administrator Profile Values
13. Configure Tax Fields (Optional)										Task	Manage Tax Fields
Process												Roles
1. Create Expense Report and Submit for Approvals												1. Expense Audit Manager
2. Approve Expense Report												2. Expense Auditor
3. Run ESS Job "Process Expense Reimbursements and Cash Advances"												3. Expense Manager
4. Find Payment Request Invoice in Accounts Payable (AP)
5. Profile Options
Task: Manage Profile Values
If line description is required for expense lines then the profile option code is
*EXM_LINE_DESCR_REQUIRED
6. Administrator Profile Values
Task: Manage Administrator Profile Values
If line description is required for expense lines then the profile option code is
*EXM_LINE_DESCR_REQUIRED
7. Tax Fields
Task: Manage Tax Fields
We can define Merchant name, Receipt number here by checking the flag called "Display tax fields on expense report".
Fields of Precedence of modifiable Expense fields
The following table contains the setup precedence of the modifiable fields and their corresponding setup object, Setup task
and setup page
Setup Precedence of Modifiable fields							Setup and Setup and maintainance Task							Page
1= Highest Precedence							Expense Type							Creates Expense Type Page,
							Manage Expense Report Templates							Expense field Tab
2							Expense Template							Create Expense Report Template
							Manage Expense Report Templates							Page, Expense Field Tab
3							Expense Policies							Create Expense Policy
							Manage Policies by Expense Category
4							Line Description Require Profile Option							Manage Profile Options
							Manage Profile Options
5							Tax Fields							Edit Tax Fields
							Manage Tax Fields
6							Expense Fields by Category Name							Manage Expense Fields by Category
							Manage Fields by Category
*If you want to see Account code combination we have to assign "Expense Account Allocation Role" to user then only we can
see the company and cost center code. It is not a predefined role which was provided by oracle. It is a custom role we have to
create it by adding the privilage. And if you want to see the full Account combination codes then we have to set profile options
under the task called "Manage Administrator Profile Values" the code is "EXM_ALLOW_FULL_ACCT_OVERRIDE"
*If we don't want to default our date and expense location while creating an item the we have to set profile options under the
task called "Manage Profile Options" if it is available we can use the existing one or if it is not available then we have to create
a new one. Search for Profile Option called "EXM_DFLT_FROM_PREV_EXPENSE". After setting up here search for the
same in "Manage Administrator Profile Values"
*If you don't want to default company value while creating an expense item goto the Task "Manage Administrator Profile Values"
and the Profile Option Code is "EXM_DISABLE_COMPANY_SEGMENT"
*If you want to see the checkbox called "I agree the conditions" ,"Corporate Policy Instructional Text" then we have to set it up in the lookup and the task is
"Manage Standard Lookups" and the lookup type is "ORA_EXM_TERMS_AGRMT" and we have to goto the task "Manage Expense System Options"
for specific business unit goto the tab "Corporate Options for Expense Report" and set "Enable Terms and Agreements" as "Yes"
and select our value in LOV