Accounts Payables Mandatory and Optional Setups

 

Setups
Create Legislative Data Groups (LDG)		Task	Manage Legislative Data Groups
Assign Legislative Data Group (LDG) to Legal Entity (LE)		Task	Manage Legal Entity HCM Information
Create Employee User		Task	Manage Users
Configure Common Options for Payables and Procurement (BU specific setup)		Task	Manage Common Options for Payables and Procurement		>>	It is BU specific setup. If you have 10 BU's for each BU we have to complete this setup
Create Reference Data Access Set		Task	Manage Reference Data Sets
Assign Reference Data Set to Business Unit		Task	Manage Business Unit Set Assignment		>>	Here we have to assign RDS to our BU
Create Payment Terms		Task	Manage Payment Terms
Assign Payment Terms to Reference Data Set		Task	Manage Payment Terms		>>	In the same task at the bottom of the screen we have to assign RDS to payment terms.
Setup Invoice Options (BU specific setup)		Task	Manage Invoice Options		>>	With the help of invoice options we can set controls and defaults of invoice process
Setup Payment Options (BU specific setup)		Task	Manage Payment Options		>>	To Control and manage the payment process we can use payment options
Creation Distribution Sets (Optional) - BU Specific Setup Cannot be shared across BU's		Task	Manage Distribution Sets		>>	It is an optional setup. We can enter the amount manually in the system.
Assign Supplier Manager Role to User		Path	Tools >> Security Console >> Users
Run LDAP Job		Path	Tools >> Scheduled Process >> Retrive Latest LDAP Changes
Create Procurement Agent		Task	Manage Procurement Agents
Create Supplier		Path	Procurement >> Suppliers >> Create Supplier
Specify Supplier Numbering (Optional)		Task	Specify Supplier Numbering
Create Supplier Profile, Address, Site, Assign Site to Business Unit (BU)		Path	Procurement >> Taskpane >> Create Suppliers		>>	One Supplier Site can be assigned to 'N' Number of Business Units.
Create Bank		Task	Manage Banks
Create Bank Branch		Task	Manage Bank Branches
Create Bank Account (Within Bank Account we have to create Payment Documents)		Task	Manage Bank Accounts
Create Payment Process Profile (PPP)		Task	Manage Payment Process Profiles
Assign Accounts Payable (AP) Roles to User		Path	Tools >> Security Console >> Users
Assign Business Unit Roles to Accounts Payables (AP) Roles		Task	Manage Data Access Set Data Access for Users
Run LDAP Job		Task
Open AP Periods		Path	Payables >> Invoices >> Taskpane >> Manage Accounting Periods
Create Service Provider Relationship (Optional)		Task	Manage Service Provider Relationships
Role Provisioning (To Assign Roles to User Automatically)		Task	Manage Role Provisioning Rules
Default Account Code Combinations/Business Units (BU)		Task	Manage Administrator Profile Values
Implementation User		Task	Create Implementation Users
Optional Setups
1	Create Formats	Task	Manage Formats
2	Create Payment System	Task	Manage Payment Systems
	*Check the checkbox called "Electronic funds transfer and positive pay", select the format, Select transmission protocols as "File Transfer Protocol for Static File Names"
3	Create Payment Method Default Rules	Task	Manage Payment Method Default Rules
4	Create Payment Codes	Task	Manage Payment Codes
	Create Disbursement System Options	Task	Manage Disbursement System Options
6	Create Transmissions	Task	Manage Transmission Configurations
	*Here select "File Transfer Protocal for Static File Names"
7	Create Payment Method	Task	Manage Payment Methods
	*Here enable "Automatically assign payment method to all payees" and "Enable for use in payables"
8	Create Subledger Application	Task	Manage Subledger Application
9	Create Formulas	Task	Manage User-Defined Formulas
	*Here these formulas are used in Journal Line Rules
10	Create Journal Line Rules	Task	Manage Journal Line Rules
11	Create Mapping Set	Task	Manage Mapping Sets
12	Create Account Rules	Task	Manage Account Rules
13	Create Description Rule	Task	Manage Description Rules
14	Create Supporting References	Task	Manage Supporting References
15	Create Subledger Accounting Profile Options	Task	Manage Subledger Accounting Profile Options
16	Create Cash Transactions mapping	Task	Manage Cash Transaction Type Mapping
17	Create New Supplier Notification	Task	Configure New Supplier Notification
18	Create Procurement Business Function	Task	Configure Procurement Business Function
19	Configure BPM Rules for Invoices	Task	Manage Workflow Rules in Spreadsheet
20	Create Service Provider Relationships	Task	Manage Service Provider Relationships
21	Create Invoice Tolerances	Task	Manage Invoice Tolerances
22	Create Document Sequences	Task	Manage Payables Document Sequences
23	Create Service Provider Relationship (Optional)	Task	Manage Service Provider Relationships